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How do you compare frozen fruit suppliers fairly?

Short answer

Fix three things before you ask for a price: the specification, the Incoterm and the volume with its call-off pattern. Quotes that vary on any of those are not comparable, and the cheapest number on the page is usually the one attached to the loosest specification.

Why it works this way

Frozen fruit price is a function of grade, defect tolerance, calibre, packaging, certification scope and delivery terms. Change the defect tolerance by two percent and the price moves more than most negotiation ever will. Change the Incoterm from FCA to DAP and you have moved freight, insurance and border risk into the number without changing the fruit.

The same applies to volume. A price for a single trial pallet and a price for a twelve month call-off are different commercial products, and a supplier quoting the second against the first will always look cheaper.

What follows in practice

Send one specification and one RFQ to every supplier, with the same delivery term and the same volume, and ask for the price to be broken into product, packaging and freight where the term includes freight.

Then score the non-price side on the same sheet: certification scope and validity, traceability depth, sample results against specification, and how quickly and completely each supplier answered. Writing an RFQ for frozen food sets out the fields that make replies comparable.

Sources & References

  • Incoterms 2020International Chamber of Commerce · accessed August 22, 2026Always name the exact delivery point alongside the rule.
  • GFSI Benchmarking RequirementsGlobal Food Safety Initiative, The Consumer Goods Forum · accessed August 22, 2026The document against which BRCGS, IFS Food and FSSC 22000 are benchmarked, and the reason a buyer can accept any of them. It covers scheme content, auditor competence, certification body accreditation and scheme integrity. Recognition is granted by version, and a scheme can lose it, so a purchasing clause should reference recognition rather than a scheme name frozen in time.

Evidence confidence: partial

Next step

Need these specifications confirmed for your order size?

Send the volume and destination and we reply with availability, packaging options and the documents required.

Vorezan publishes reference information for buyers and suppliers. We are not a certification body, a customs broker or a guarantor of any third party. Regulatory references point to the framework in force at the review date; verify the current consolidated text and your own obligations before relying on them commercially.

Last updated: August 22, 2026Sources & references